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Prices Subject to Change Effective February 2007
CONDITIONS FOR USE PERMIT
1. All activities shall be at the direction of the NLTHS and must be approved in advance.
2. All arrangements for advance preparations shall be made with the Museum Staff.
3. Rules and regulations of the California State Park System shall be observed with special attention to activities which might be fire hazardous.
4. The general public has right to access except during the hours designated for the event.
5. Insurance regulations (see attached) must be complied with.
6. No structures are to be installed without the express permission of the Museum Staff.
7. No trees or shrubbery are to be cut, no fires are allowed, no stapling onto any structures or trees.
8. Permittee is to control traffic and parking as directed by the Museum Staff.
9. The permittee is to maintain area in a clean and sanitary condition and will restore the area to the condition received.
10.Any damage resulting from said activity is to be repaired. The NLTHS will be the sole judge of the extent of damage.
11. Maximum number of people allowed is 300 (three hundred).
12. Damage deposit (refundable if all conditions are met) in the amount of $1,000 must be paid when reservations are requested. Deposit is separate from rental prices below. Balance of fees are to be paid in advance at least 14 days before the event with completed application and proof of insurance coverage.
13. The manager of the park (Museum Staff) may terminate any special events activity when it is necessary for the safety and enjoyment of the public; for the protection of resources, or for violation of regulations of the California State Park System and NLTHS Policies and Procedures.
14. Alcohol is allowed on the property as long as it is not sold. We strictly enforce all California alcohol beverage laws. Servers of alcohol will be responsible not to serve guests under the age of 21 years. To ensure the safety of the guests, the NLTHS reserves the right to shut down the bar in the event of excessive intoxication if the bartender has not already done so. Insurance is required.
15. Parking: Museum lot has 2 hour parking. Parking is available next door at Bank of the West AFTER 5pm Monday – Friday and all day Saturday and Sunday. ATM spaces must be left open for Bank customers. Additional parking is available at 64 Acres (across street from Museum) and at the Forest Service lot just south of Bank of the West.
16. Amplified music or PA systems are allowed, but must be at a sound level which does not disrupt Museum operation and does not carry to Museum Parking Lot. Museum Staff/Security will determine if volume levels exceed an acceptable level. A warning will be issued by on-site security. No additional warnings will be given and event will be terminated if initial warning is not heeded.
17. Limited electrical power is available.
18. Your caterer is responsible for removing event garbage from the premises.
19. Cancellation: Deposit is non-refundable if event is cancelled.
20. Park rentals are for 6-hour periods, includes set-up and clean-up. Rental of grounds is available up to 9pm. The 9pm - 10pm hour is a courtesy provided the permittee to clean site and for guests to leave. This is a courtesy only, and should not be considered as part of the rental time.
21. Admission to the Gatekeeper’s Museum is separate from all park rentals. For group admission rates, contact the Museum.
22. No set up of any kind is allowed on the Museum paved porch or stairs until 5pm.
23. Permittee is responsible for providing a complete list of vendors to the Museum. All vendors must have proof of liability insurance on file with the Museum.
24. All event vendors are required to follow the above conditions. It is the responsibility of the permittee to provide these conditions for use to each vendor.
25. All clean up must be completed by 10pm. Exception: Tents may be left overnight, but the permittee must arrange with the rental company to have tent picked up by 8:30am the following morning.
FEE SCHEDULE:
Wedding/Reception/Special Event (based on 6 hour rental, full day rental for $6000)
Up to 300 guests
6 hour rental …..…………………………..$4,000
Full day rental …………………………….$6,000
Sat/Sun AM Ceremony (8am – 1pm, including all clean-up)
Up to 300 guests…………………………..$2,000
NOTE: All events AND clean-up MUST BE COMPLETED no later than 10:00pm. Every 15 minutes past 10pm will incur a $100 charge (7-minute rule)
Insurance Requirements for Special Events
It is an express condition of this permit that the North Lake Tahoe Historical Society (NLTHS) and it’s officers, agents and employees shall be free from any and all liabilities and claims for damages and/or suits for or by reason of any death or deaths of or any injury or injuries to any person or persons or damages to property of any kind whatsoever, whether the person or property of permittee, it’s agents or employees, or third persons, from any cause or causes whatsoever while in or upon said premises or any part thereof during the term of this permit or occasioned by any occupancy or use of said premises or any activity carried on by permittee in connection therewith; and permittee hereby covenants and agrees to indemnify and to save harmless the State, it’s officers, agents and employees and the NLTHS, it’s officers, agents and employees from all liabilities, charges, expenses (including legal fees) and costs on account of or by reason of any such death or deaths, injury or injuries, liabilities, claims, suits or losses however occurring or damage growing out of same.
The State of California and the NLTHS are to be named as additional insured in a certificate of liability insurance which will cover the period of the permit.
This policy of liability insurance is to be in an amount not less than the following:
PUBLIC LIABILITY; $100,000.00 each person; $300,000.00 each occurrence
PROPERTY DAMAGE LIABILITY AND PRODUCTS DAMAGE LIABILITY;
$50,000.00
and shall be underwritten to the satisfaction of the State of California and the NLTHS. A certificate of insurance, with the required endorsements, shall be submitted to the NLTHS when the permit is submitted for approval.
Insurance policies shall contain the following special endorsement:
The North Lake Tahoe Historical Society and the State of California, it’s officers, employees and servants are included as additional insured but only insofar as operations under this contract or permit are concerned.
The insurer will not cancel or reduce the insured’s coverage during the period that this permit is in effect or without 30 days prior written notice, whichever is shorter, to the State of California and the North Lake Tahoe Historical Society.
The State of California and the NLTHS will not be responsible for the payment of any premiums or assessment on the policy.
This cancellation provision shall not be construed in derogation of the duty of the permittee to furnish insurance during the entire term of permit.
Your homeowners insurance is the first place to check for a certificate.
Liability Insurance Carriers
1. RV Nuccio & Associates, Inc., PO Box 307, Fawnskin, CA 92333, (800)364-2433
2. Wedsafe.com
3. Vitas Insurance Agency, 255 Nevada St, Auburn, CA 95603, (530)823-3733
